Bookkeeping is often seen as tedious and boring. Most entrepreneurs do not enjoy bookkeeping but know it is an important part of their business. Adopting some good bookkeeping habits can help your business in the long run.
While it is true that most entrepreneurs know all the details of their business and have everything stored in their head rather than on an app or software as it is easier and more fool proof, it is important to document everything. It is necessary to have a system and process in place to help you get a better handle on your money and avoid surprises that could be fatal for your accounts. Good bookkeeping can also keep you in the good books of the revenue agency.
This seems simple and obvious, yet it is often underrated. It is important to be honest about the expenses you are likely to incur. Are there any major expenses coming up that you should budget for? You should have a good grip on the spending capacity and any upgrades you may need in terms of office equipment, software, staff salary etc.
This is the basis of bookkeeping. Keeping track of all expenses can be hard but is necessary since you can use it to claim tax exemptions and other related things. Using a business credit card for all expenses can be an easy way to keep all business related expenses in one place. You can also write details about meetings with clients, lunches or any events you may organize to help you substantiate expenses when you are audited. Keeping track of your car mileage and costs associated with long distance travel for business purposes is also extremely useful.
Don’t assume that you can check your bank statement when you need to. Note down all deposits you make. How you choose to record your deposits is your choice, whether you note it down in a notebook, an excel sheet or a financial app. Remember that throughout the year you will make various deposits including loans, sales revenue, personal income etc, having records for each of these deposits means you won’t have to pay tax on any money that is not technically income.
Tax season is something you will have to deal with no matter what. It is always better to be prepared for it and have everything ready to deal with the tax man. Be systematic in your approach to taxes and put money aside regularly. Unpaid taxes can bring about issues later.
See also: Tips for finding an accountant
Keeping an eye on invoices is essential to the smooth running of your business. Billing should be monitored. Have a strict process for any unpaid bills. Unpaid bills should be treated urgently and monitored with phone calls made to clients, a second invoice issued or levying penalty if the bill remains unpaid for a long duration. Unpaid bills can hurt your cash flow and thus end up hurting your business.
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